CONSTITUTION

German American Club of Spring Hill, Florida, Incorporated


    ARTICLE I – NAME

        The name will be: German American Club of Spring Hill, Florida, Incorporated.


    ARTICLE II – OBJECTIVE

  The objective of this Club is to promote sociability and good will among members and to sustain our German heritage in language
and customs.


    ARTICLE III – MEMBERSHIP, DUES, LIFETIME MEMBERSHIP

    Section 1. MEMBERSHIP

    A.  Membership is open to all persons of good character with an interest in promoting the objectives of this Club.   
            B. To achieve membership, a prospective member must be sponsored by a Club member and submit a written application
 to the membership chairperson as outlined in the By-Laws Article I Sec. 1A and 1B.

Section 2. DUES

   A. All members with the exception of Lifetime members (see Article III Sec. 3 of the Constitution) must pay annual membership dues
for the calendar year of January to December as specified in the By-Laws Article I Sec. 2A.
            B. To receive past yearly membership credit, as well as lapsed yearly membership credit, a former member must pay all lapsed
yearly dues plus the initiation fee. Exceptions will be granted only by a unanimous decision of the
entire Board
         C. Changes in the amount of dues and initiation fee will be subject to majority (over 50%) approval of the entire Board of Directors
and presented to the membership by the December meeting.


      Section 3. LIFETIME MEMBERSHIP

A. Lifetime membership may be obtained by members in good standing as outlined in the By-Laws Article 1 Sec. 3A.
        B. Lifetime members are exempt from paying membership dues.


Section 4. CONDUCT AND BEHAVIOR

The Board of Directors reserves the power to discipline, suspend, or expel any member whose conduct is considered detrimental
to the welfare of the Club. Such decisions are subject to a majority
(over 50%) decision of the entire Board of Directors. An expelled member
will be barred from all future Club activities and will be refused membership renewal in future years unless re-approved by a majority
(over 50%) decision of the entire Board allowing re-application following procedure as outlined in Article III Section 1B of the Constitution
and Article I Sec. 1A of the By-Laws.


     ARTICLE IV – ADMINISTRATION

     Section 1. BOARD OF DIRECTORS

A. The Board of Directors will consist of the following officers President, Vice-President, Secretary, Treasurer, Assistant
Treasurer, Membership Chairperson, Entertainment Chairperson, Assistant Entertainment Chairperson and Social Secretary. All officers
must have been a member of the Club for at least one year unless approved by a majority
(over 50%) of the membership.
They will be responsible for handling all matters relating to the management of this Club and its activities. These officers will be
elected annually to serve for a term of one year from January to December and will not hold any one office for more than 5 consecutive
years unless approved by
the membership as outlined in the By-Laws Article II Sec. 1A.

B. Board of Director meetings will be held once a month subject to the discretion of the Board. The place, date and time will
be determined by the President in agreement with the Board members
as outlined in the By-Laws Article II Sec. 1B. A quorum to
conduct business will consist of a majority
(over 50%) of the entire Board.

C. The members of the Board will have the right to request the resignation of, or remove from office, a Board member who, in its opinion,
is not adequately performing his/her duties. Any decision of removal must be approved by a minimum two-thirds (2/3) vote of the
entire Board.

D. All vacancies occurring among officers and chairpersons, by resignation or other-wise, will be filled by a successor appointed by
the President with majority
(over 50%) approval of the Board for the un-expired term. Should the office of the President become vacant
during his/her term, the Vice-President will assume the office of President. The office of Vice-President will then be filled by a member
of the Board with majority
(over 50%) approval of entire Board, with subsequent vacancy filled as stated before.


Section 2. DUTIES OF THE BOARD OF DIRECTORS

A. PRESIDENT will be the general executive officer of the Club and the Chairman of the Board of Directors. He/She will have a
written agenda at all meetings and run such meetings according to Robert’s Rules of Order. He/She will be an ex-officio member
of all committees except nominations. He/She will have the power to sign bank checks in the absence of the Treasurer with the
same stipulations that apply to the Treasurer. He/She will appoint chairpersons as outlined in Article IV Section 3 of the Constitution and
Article II Sec. 3 of the By-Laws and additional chairpersons as needed.

B. VICE-PRESIDENT will assist the President as necessary and assume the duties of the President in his/her absence. He/She will
be responsible for the
hiring and payment of bands and making hall reservations for all social functions with the approval of the Board.
He/She will co-ordinate with the Entertainment Chairperson and Assistant Entertainment Chairperson
in selecting themes for monthly dances. He/She will be custodian of all refreshment tickets, if needed, and will then be responsible for record keeping of disbursement to the
 
Assistant Entertainment Chairperson. He/She will have the power to sign bank checks in the absence of both the Treasurer and the
President with the same stipulations that apply to the Treasurer.

C. SECRETARY will take minutes and read them at meetings to which they pertain. He/She will be custodian of all social event
reports and monthly records
and make them available to auditors. All records will be the exclusive property of the Club. He/she will handle
all correspondence of the Club as well as notify the media of up-coming events.

D. TREASURER will be the custodian of all funds of the Club and will record all account transactions. He/She will maintain a
permanent financial ledger to record all income and disbursements of Club funds
. He/She will keep a petty cash fund as outlined in
the By-Laws Article II Sec. 2A and keep receipts of all disbursements. He/She will have the power to sign bank checks and disburse funds of
the Club as outlined in the By-Laws Article II Sec. 2A.
He/She will present monthly written reports of all financial transactions and
account balances
at Board meetings and monthly membership meetings and submit such copies to the Secretary to file. He/She will make
all reports, records of transactions and statements available to auditors and present an annual financial report of income and expenditures
to the Board and the membership after completion of such audit to be filed by the Secretary.

E. ASSISTANT TREASURER will be responsible for the recording and depositing into the appropriate Club accounts all monies
collected as income from Club activities. He/She will give the Treasurer itemized written reports showing source and category
of all
such deposits and make all records available
to auditors.

F. MEMBERSHIP CHAIRPERSON will be responsible for keeping a record of all Club members, to include name, address,
phone number, e-mail address,
year of membership acceptance, date of birth and wedding anniversary, when available, and will
make information available to Board members only. All such information will remain confidential.
He/She will be responsible for accepting
all applications of new membership and submitting them to the Board for review. He/She will be custodian of all such applications.
He/She will be responsible for collecting annual membership dues and initiation fees and submit all monies to the Assistant Treasurer
for deposit. He/She will issue membership cards to members after payment is received. He/She will keep records for determining
Lifetime membership status and report such status to the Board by the December meeting. He/She will assume all “sunshine
duties”
for the club (i.e. sending cards for various occasions) and be responsible for keeping the Board and the membership apprised of
special occasions and health status of individual members, whenever possible.

G. ENTERTAINMENT CHAIRPERSON will coordinate with the Vice-President, Assistant Entertainment Chairperson and the Board
 
in arranging for different types of entertainment. His/Her responsibilities will include hiring caterers, when needed, decorating the hall for
club events, running the raffle and coordinating with the Social Secretary in providing seating for all events at the club. He/She will
be responsible for the delivery of all monies he/she has collected from monthly social events to the Assistant Treasurer for deposit. An
Itemized
monthly event report to include income receipts and financial disbursements for the event will be submitted to the Board and
reported to the membership
by the Entertainment Chairperson and filed by the Secretary.

H. ASSISTANT ENTERTAINMENT CHAIRPERSON will assist the Entertainment Chairperson wherever needed. He/She will
be responsible for purchasing supplies necessary to serve refreshments
, as needed, excluding host/hostess expenses, and will keep
records of all such purchases, consumption and leftover goods. If needed, he/she will set up committees to sell refreshment tickets,
keep
a record of tickets sold, submit all money receipts to the Assistant Treasurer, submit a report of all such receipts to the
Entertainment Chairperson and will be responsible for destroying all tickets received for the purchase of refreshments.
He/She will
be responsible for coordinating all “off site” (i.e. out of club) events and deliver all monies collected from such events to the Assistant
Treasurer for deposit. An itemized event report to include all receipts and financial disbursements will be submitted to the Board and
reported to the membership by the Assistant Entertainment Chairperson and filed by the Secretary.

I. SOCIAL SECRETARY will be responsible for taking reservations for all social events with exception to those handled by
the Entertainment Chairperson or the Assistant Entertainment Chairperson and deliver all monies collected to the Assistant Treasurer
for deposit. He/She will coordinate with the Entertainment
Chairperson and/or Assistant Entertainment Chairperson in arranging seating
for such events. He/She will submit a monthly report of all monies received to the Entertainment Chairperson or Assistant
Entertainment Chairperson.



Section 3. COMMITTEES AND DUTIES - All of the following committees/chairpersons will be appointed by the President and approved
by a majority
(over 50%) vote of the Board. Special committees may be appointed as needed by the President with a majority (over 50%)
vote of the Board.

A. AUDITING COMMITTEE will be appointed at the November meeting and consist of three (3) members who do not hold office.
Before the end of February, the committee will examine the books of the Treasurer
, including all records of income, disbursements,
bank statements then report all findings to the Board upon completion. The Board, together with auditors, will report all findings at the
next membership meeting.

B. NOMINATING CHAIRPERSON will be appointed at the May membership meeting. He/She will select two (2) additional
committee members, propose candidates for office that meet the requirements as outlined in the Constitution Article IV Section 1A and
the Bylaws Article II Section 1A and preside over
elections according to procedures outlined in Article VI of the Constitution and Article IV of
the By-Laws.

C. HOST/HOSTESS CHAIRPERSON will be responsible for the purchase and record keeping of supplies necessary to serve coffee
and baked goods at meetings and social events as outlined in Article II Sec. 3A in the By-Laws.
He/She will be custodian of all necessary
items and
request voluntary assistance as needed.

D. NEWSLETTER CHAIRPERSON will be responsible for the publication and distribution of Club newsletter to include all
information pertaining to Club events as approved by the Board.
Frequency of publication will be determined by the Board.

E. ARCHIVER will be responsible for all properties of historical value belonging to the Club, excluding Secretary and Treasury
 records, which he/she will hand over to his/her successor with an inventory. He/She will be responsible for neat storage of all such
properties including
photos and newspaper articles related to the Club and its members. He/She will keep all matters pertaining to Club
history updated in written form
.

F. WEB ADMINISTRATOR will be the sole person responsible for constructing and maintaining web site contents to include details
of club administration, club functions, newsletters and any matters relating to club events. All content matter is subject to a majority (over 50%) approval of the Board. He/She will be responsible for keeping all such information as current as possible. The web site shall not be used
for personal or political gain
. The Web Administrator and President will share responsibility of having the access code for the
Web site.

                G. UGAS of FL (United German American Societies of Florida) REPRESENTATIVE will attend scheduled meetings of
        this organization on behalf of the German American Club of Spring Hill and keep the board and membership apprised of all pertinent
        matters and details concerning the organization. He/She will coordinate our club’s participation (i.e. work details) at any UGAS related
        events, when needed.

        ARTICLE V – MEMBERSHIP MEETINGS

The Board will schedule monthly membership meetings as outlined in Article III Section 1A of the By-Laws. The place, time and date
will be determined by the Board. All meetings will be conducted in English according to Robert’s Rules of Order. Monthly reports will
be submitted by all Board members as well as announcements of all social activities and planned events.
A simple majority (over 50%) of
the members present at any membership meeting will constitute a quorum to carry a vote.


      ARTICLE VI – ELECTIONS

      Section 1. Nominations for all offices of the Board of Directors will be announced by the nominating committee at the October
membership meeting. Candidates proposed for office by the nominating committee must submit a letter of application to be placed on
the ballot.
The proposed slate, as well as nominations off the floor, will be voted upon at the November membership meeting.
All candidates must meet the requirements as stipulated in Article IV Sec. 1A of the Constitution and Article II Sec. 1A of the By-Laws.

Section 2. All voting will be conducted according to Robert’s Rules of Order.

Section 3. The officers will be elected as outlined in the By-Laws Article IV Sec. 1 in the following order: President, Vice-President,
Secretary, Treasurer, Assistant Treasurer, Membership Chairperson, Entertainment Chairperson, Assistant Entertainment Chairperson
and Social Secretary.


      ARTICLE VII – AMENDMENTS TO THE CONSTITUTION AND THE BY-LAWS

      Section 1. CONSTITUTION

Proposed amendments to this Constitution must be read at two (2) consecutive membership meetings prior to consideration for adoption
and must be approved by a
¾ (75%) majority vote of the members present at the second reading.

Section 2. BY-LAWS

Proposed amendments to the By-Laws must be read at two (2) consecutive membership meetings prior to consideration for adoption and
must be approved by simple majority ((over 50%)) vote of the members present at the second reading.


      ARTICLE VIII – DISSOLUTION

       This Club may not be dissolved as long as there are members in good standing who are willing to keep the Club in existence.
Should dissolution be proposed, it must be discussed at three (3) consecutive membership meetings prior to consideration for adoption
and must be approved by a 2/3 (67%) majority vote of the members present at the third meeting. Upon dissolution
the Board of Directors
will donate all excess funds and properties to one or more qualified, non-profit organizations to be determined by a majority
(over 50%) vote
of the membership present.


        This Constitution with attached By-Laws will be in effect as approved unanimously by the membership on Feb. 26, 2010 and will supersede
        all previously voted Constitutions and
By-Laws. Observance is mandatory.



         President__________________________________________ Vice-President______________________________________

                            Klaus Horstmann                                                                                                  Edward Jost



         Secretary___________________________________________ Treasurer__________________________________________

                            Jack Yaskulski                                                                                                  Herb Heise



         Chairman Constitution Committee____________________________________________________________________

                                                                         Ann Heise



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